There is a growing realization in both public and private sectors
that effective, continuous improvement requires efficient
and effective information systems.
One of the first comments from a company developing or using a quality system concerns the volume of paperwork involved.
Source: qualitydigest.com
Author: Adrian Burr
When discussing Six Sigma document control issues it is essential to recognize the effect Six Sigma has on any firms QS/ISO 9000 initiatives. From its inception until today, Six Sigma has evolved and at present is much more than a defect control mechanism.
Source: ezinearticles.com
Author: Tony Jacowski
Good document control is the foundation of any successful process, whether you are attempting to register for conformance to a standard, or simply implementing a new process with a group of people and organizations. Controlling the location of documents, and the access to them is critical to success.
Source: Powerway.com
Having problems deciding which document control system to adopt for next project?
Logic Document Control (LDC) employ skilled consultants who use the major document control packages daily, so if you are looking to deploy a document control system for a specific project (or across your entire organisation) call the LDC team.
Decisions made before a project (ie choosing a system, how to use the system, etc) can make a massive difference to the ultimate success of document control for that project. Implementing a system without due cognisance can make for an expensive and wasteful experience.
LDC can appraise your company’s needs, highlight an appropriate document control system, help you set up that document control system for your project/s, train your staff on how to use the docuemnt control system, and/or provide you skilled document control staff to maintain your document control.
Document Control management still seems to be an understated service at present day, even in large busy companies.
Especially in the current situation with resources and employment boom, companies are constantly looking for ways in maximising productivity and efficiency whilst minimising cost and time. However, many companies are not informed in regards of how Document Control management is one of the best solutions they can adopt in achieving this.
In a nut shell, Document Control management manages all documents of a company’s and it’s corresponding through a secure, online document management and web collaboration system such as Aconex, Project centre, QTrack etc. Gone are days of inconvenient, inefficiency, costly and time consuming of documents handling. It is even unnecessary to keep hard copies and physical filing which take up much more rooms.
By using collaborative document management systems all users are able to get access to any documents, wherever they are in the world. The key for this system to work at its full potential is for all users to communicate through the system when dealing with everything such as emails, documents, procedures, contracts, drawings, etc.
In summary, if all users stick to this rule and use the systems like how they’re trained, all users and companies will benefit from this and wouldn’t have it any other way.
As we all gear up for another busy new year fueled by the rampaging beast called the “boom”, LDC hopes that you have been able to reflect on what was a challenging year for many, and thought out appropriate strategies for the begining of this year.
LDC has been able to recently add new Document Control staff, with most of them ready for action during January 2008.
We suspect that finding appropriate professional personal for engineering and construction projects this year will be as hard, if not harder than last year. The Western Australian Government has recently approached the Federal Government to mitigate the ridiculously long times taking to process 457 Visa’s. We won’t wait with baited breath on things being improved that much.
WA have indicated that it will need 400,000 extra skilled workers over the next ten years (unpreceedented population growth). We assume their figures are sound projections, and if true will mean the pressure on finding resources to run projects (new or maintenance) will be be huge.
Over the past few months, Logic Document control have been involved in training our clients staff/contractors in various document control systems across Australia and Internationally.
LDC’s Neal Bedingfeld states, “Demand for the use of Collaborative Document Control systems is increasing rapidly on Australian projects, however the ability of personnel to adequately operate these systems is coming under fire. In some cases the systems are being blamed for poor document control.”
At LDC we firmly beleive that training of project personnel on the proper use and management of Collaborative document control systems is essential. We also beleive it is essential for projects to be auditted by LDC for an independant assessment of the Document control systems in place.
This week we blog a feature on one of our key clients…Schneider-Electric.
The Logic Document Control team has had a long association with Schneider-Electric. We currently have two document controllers assigned to Schneider-Electric Boddington Gold Mine expansion project. Denise O’Brien is currently our most senior document controller who is currently the Document administrator on the Project. Denise is managing two personnel, which includes one of LDC’s other staff members, Eden Winnacott. All personnel are responsible for transmitting documents from the client (AKCMR) to a number of international factories and sub contractors. In addition they will ensure all correspondence; technical queries, contracts and registers are maintained using Project Centre software. Neal Bedingfeld has been conducting Project Centre training for the international factories and sub contractors, this is in order to minimise delays when submitting documents to the client for approval. Neal has also been involved with the configuration of the software to optimiseall its functions.
Schneider-Electric will also be starting up a smaller project for Proteus, which is also for the Boddington Mine Expansion Project. Overseas factories will also be involved with the design and manufacture for the Project. Neal Bedingfeld is currently setting up a new project Project Centre database.
JCA’s Document Control department,
(LDC), is pleased to announce plans for the continued expansion of it’s document control capabilities.
With close (but impartial) alliances with the leading document control software/system sellers, 
LDC is pursuing it’s goal to become the leading provider of document control consulting services in Australia.
There currently is a severe lack of outsourceable document control services in Australia, and LDC aims to service a large slice of that need. With-in 2 years LDC plans to have a team of 10 to 20 document control experts to manage our clients doc control systems for short to long term project assignments.
One of the recent staff additions to LDC’s team, is Eden Winnacott. Eden comes to LDC with experience accross a range of projects as a document controller, and is a welcome addition to the JCA-LDC team with her understanding of various doc control systems.
LDC are also in discussions with a number of other potential document control staff and will make further announcements in the coming months.
